For those already using Gmail, stick around; I am going to explain some cool tricks you may not have known about. For those excited about this article, you should be. I’ve had several clients over the last few weeks that have benefited from less than an hours work helping them organize a major part of their life–their email provider. For some, the transition is a no-brainer; however, for others, converting over to Gmail is a huge step in the right direction and towards a simpler future.
I’ve assembled a Top 5 List of why…
Outlook has Outlived it’s days!
5. The 5th Reason you should join the Gmailers is Connectivity. It seems every one at some point has felt forced to create a Gmail account, whether for Android, YouTube, Google Ads, Picasa, or one of the other million Google products. Outlook can’t possibly keep up with how easy it use for someone to handle their video uploads, advertisements, website analytics, online image account with face recognition, document storage, completely free software, intuitive online calendar, consistent improved updates, and a Lab area for open source developer geeks to make popular tweaks. Sorry Outlook, address books and to-do lists just aren’t cutting it anymore.
4. The 4th Reason you should ditch and switch is Too Many Options in Stupid Places! If you’ve used Outlook, you have probably found yourself clicking around until you finally found the option you were looking for. Proud of yourself, you find yourself in this same predicament a month later, and for some reason, you find yourself digging through the convoluted hierarchy of unintuitive interface options… again. For instance, Outlook has so many options that they change depending on whether you are composing, opening, or viewing the main window. Gmail options are intuitive, easy to find, and consistent, no matter what action you are involved in.
3. The 3rd Reason to sign on the .dotted Gmail line is Multiple Signatures. Signatures are incredibly easy to create with Gmail. You can insert your company’s logo, resize the pic with ease, hyperlink it to your website, add color, bold, and apply different fonts without a hitch. Outlook does these things also, but not without annoying glitches and ambiguous terminology. If you’ve got a team of employees, you can easily copy one another’s signature, change the name, and use it for you own.
2. The 2nd Reason for leaving Outlook is the ability to [simply] sync Multiple Email Accounts. Sending and receiving from various accounts has never been simpler for me. I always know which account an email was sent to. I always know which account I am sending from. You can tell Gmail to send from the same account every time, and to reply from the account that the original email was sent to. At any time during composing an email, you can change the address where you are sending it from; this will not disrupt the work you have done thus far. Plus, as an added bonus, Gmail is constantly backing up your draft in case of power failure or accidental page closure.
1. And the #1 Reason for giving Outlook the boot is Online Access. Access ALL your emails, from anywhere. It’s as simple as that. With almost 8GB of storage and growing, why wait till your computer crashes? Then you have to find that old Microsoft CD left somewhere in the office supply room, install it, wait for errors, ask Google how to use the backup recovery since Outlook isn’t making sense, then cross your fingers all is not totally lost. If you’re worried about privacy, I would be more worried about your PC being hacked with all that information on there.
If you have any stories, please share them. Thanks!
-Kyle | KM3 Media